RADAR - Issue 15, November 2021
RADAR - Issue 15, November 2021
New MyPay intranet pages now available right from the Pay Support LaunchPad!
Find the pay and benefits information you need, all organized so that you can find what you are looking for quickly:
- If you are ever unsure of where to go for help with pay, benefits and leave issues, look no further than the DFO Pay Support Services page
- Find all the published issues of On the RADAR that highlight information pertinent to the time of year and more!
- Pay support resources are organized by user type in the Manager Toolbox, the Employee Toolbox and the Timekeeper Toolbox
- In the Pay Library, find information about pay, benefits, pension, taxes, maternity and parental leave, and more!
BE SURE TO CHECK IT OUT!!
Manager’s Corner
New, More Attainable Staffing Timeliness Standards
For the past two years, various measures and initiatives have been put in place to encourage management to improve the timeliness of their staffing requests.
Following an analysis of the measures related to staffing timeliness, Treasury Board Secretariat (TBS) has relaxed the requirement for early submission of staffing actions.
Consequently, Corporate Staffing has announced that, as of October 1, 2021, DFO is reducing its HR timeliness standard to 8 days from the issuance of the letter of offer for all types of staffing actions (including actings). Your Human Resources Business Partner/Advisor will still require lead time to prepare the letter of offer, so please contact them as soon as you know you have a staffing need.
For more information about this change, see the In the Loop message and don’t hesitate to communicate with your Human Resources Advisor / Business Partner.
Pay Action Request
If you need to send a Pay Action Request (PAR), remember that there is a new form! After December 3, the old form will no longer be accepted at the Pay Centre. Always use the PAR form on the Pay Support LaunchPad to ensure that you are using the most recent version! Please send your PAR to the DFO Trusted Source to ensure your PAR is not rejected by the Pay Center.
Overpaid? What happens now?
If you have reported an overpayment, or if the Pay Centre has informed you of an overpayment, you will only have to repay if*:
- the overpayment is less than 10% of your gross bi-weekly pay, OR
- you leave the public service, OR
- all transactions on your file have been completed AND
- you receive 3 consecutive payments without issue AND
- the Pay Centre has contacted you with repayment options
Once the Pay Centre contacts you, you will have flexibility as to the repayment plan. The default rate of recovery for amounts owing is 10% of an employee’s bi-weekly pay, but you will have the option to request a different repayment rate. In general, repayment should be completed within 3 years of a plan being established, or earlier for employees departing the government. Find out more.
* There are certain kinds of overpayments which do not qualify for these flexibilities, such as amounts related to benefits such as leave with income averaging or benefits deductions owed for periods of leave without pay.
Communicating with the Pay Centre about overpayments
New sub types related to overpayments are now included in the updated PAR form.
Now you can use a PAR to:
- advise the Pay Centre that you have received, or believe you may have received, an overpayment: Work type Recovery of overpayments, Sub type Notification of Overpayment
- advise the Pay Centre that you dispute your overpayment in full, or in part: Work type Recovery of overpayments, Sub type Objection of Overpayment
- advise the Pay Centre of how you wish your overpayment recovered after having received an overpayment letter: Work type Recovery of overpayments, Sub type Repayment Option
Remember to always reach out to the MyPay team to help determine if you have been overpaid. If you have, they will advise you on the next steps to take.
Tips for avoiding overpayments
- Always enter leave without pay of 5 consecutive days or less in Phoenix right away.
- Always send a PAR for leave without pay of more than 5 days as soon as you know that it is happening.
- Always contact the Life Events team for advice and guidance prior to embarking on retirement, resignation or a period of leave without pay, including leave with income averaging, to avoid overpayment situations.
IN CASE YOU MISSED IT
Don’t forget to check your leave balances, or those of your direct reports, against the carry over provisions of your collective agreement. The automatic leave cash-out moratorium is coming to an end in 2022. Be ready!