Onsite working

Process map and contact tracing protocol potential or confirmed workplace incidents of COVID-19

In response to the ongoing pandemic, our departmental COVID-19 team has updated the national COVID-19 process map, which provides a national approach to managers, supervisors, and employees on how to respond to and report potential or confirmed workplace cases of COVID-19.

If you have any questions or concerns, please do not hesitate to contact the COVID-19 team.

Temporary signs and markings: Guide for federal workspaces

In response to COVID-19, TBS has developed guidelines, entitled Temporary signs and markings: Guide for federal workspaces, which outline processes and requirements for planning, designing, producing, purchasing, and installing temporary operational signs and floor markings in federal worksites. The signs and floor markings are intended to convey critical information, such as mandatory protocols, to support the safe movement of employees and the public within federal facilities.

Cleaning guidelines

The Department has developed cleaning guidelines, which provide a national approach for all DFO and CCG buildings during the COVID-19 pandemic.

Clean desk policy

A clean desk policy is typically intended to reduce the risk of unauthorized access, loss, theft, or damage to departmental information or assets. Such a policy is now also essential to facilitate frequent and thorough cleaning of workstations in order to prevent the spread of COVID-19.

General messages

Occupational health and safety

Newly available videos and posters:

How to practice physical distancing

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Video script

Keeping a safe physical distance in the workplace

Here are some important ways to practice physical distancing in our workplaces.

Keep a two-metre distance from others when entering worksites. Follow the instructions of a door greeter, if present.

Comply with all signs and floor markings when approaching security gates or Commissionaire desks. And respect all signs indicating standing points, foot traffic, the number of people allowed in rooms, and other measures.

Follow posted guidelines limiting the number of people per elevator and stand in a corner to maintain a safe distance from others.

Travel on the right side of stairways and hallways.

Sit at least two metres away from your nearest co-worker and maintain a safe distance if you speak with someone in their office or cubicle.

Comply with signs indicating the maximum occupancy of printer rooms, washrooms, kitchenettes, and other shared spaces. Meet in the largest boardroom available. Use every other seat around the table. Avoid exchanging physical items and keep the meeting brief.

When leaving your workstation, store any papers and personal items away to allow for regular cleaning.

And clean your hands at the nearest sanitizing station before exiting the workplace.

A safe return to our workplace

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Fisheries and Oceans Canada and the Canadian Coast Guard are slowly and carefully increasing access to our worksites

While most of us have been working remotely during the lockdown, our worksites never fully closed. Many employees who provide essential services continued to work onsite.

Now, we’re ready to open up further.

Yes, it’s safe. We’ve been working with health and safety committees, bargaining agents, and other partners to get ready to welcome you back while taking measures to support your safe and healthy return.

First of all, we’ve developed a master plan for the gradual return of employees to worksites. The plan is based on key principles, like protecting your physical and mental health, putting physical distancing measures in place, and following the advice of regional public health authorities.

To help prepare for your safe return, we’ve improved cleaning services, including the level and frequency of cleaning and disinfection of our workspaces and common areas, such as elevators, washrooms, and boardrooms.

We’ve improved the heating, ventilation, and air conditioning systems in our buildings to enhance air quality, flow, and filtration and to bring as much fresh air into the workplace as possible.

You’ll find personal protective equipment, such as hand sanitizer, disinfectant wipes, and face masks, throughout the workplace, including entrances, exits, and other areas where protection may be required.

And we’ve introduced physical distancing measures, such as signs and floor markings that indicate standing points, foot traffic in hallways and stairways, and the maximum occupancy of elevators, boardrooms, and other shared spaces.

COVID-19 - Protect yourself and others

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Video script

The health and safety of our employees is of upmost importance to us. Here are some best practices to avoid contamination and transmission of Covid-19 in the workplace.

While we are happy to see our co-workers again, let’s find contactless ways to greet each other.

Limit the number of people using small spaces as much as possible.

We can’t gather in small spaces the way we used to. We now need to wait our turn.

When physical distancing is difficult or impossible, wear a face mask.

Keep your hands away from your face. Avoid touching your eyes, nose, or mouth.

Wash your hands frequently. Lather with soap for at least 20 seconds before rinsing.

Use hand sanitizer after touching common surfaces like door handles or if hand washing is not possible.

Cough or sneeze into a tissue if you can. If you don’t have one, use the crook of your elbow rather than your bare hands.

Dispose of used tissues in a proper garbage receptacle. Do not put them into a recycling bin.

Clean your keyboard, mouse, mobile device, and other work surfaces frequently, using disinfectant wipes.

If you think you may have been exposed to COVID-19, contact your manager or supervisor.

Even if you only feel a little under the weather, stay home.

 

Tips to prevent the spread

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To help prevent the spread of infection, we encourage you to follow these good hygiene habits. 

  1. Employees who have symptoms of acute respiratory illness (i.e. fever, cough, shortness of breath) should consult with their health care professional as soon as possible. Employees should also notify their supervisor and should stay home if they are unwell.
  2. Employees who are well but who have a sick family member at home with symptoms of acute respiratory illness should notify their supervisor. They should also contact their health care professional for advice pertaining to their own exposure. 
  3. Sick employees should cover their nose and mouth with a tissue when coughing or sneezing (or an elbow or shoulder if no tissue is available).
  4. Everyone should practice hand hygiene: wash your hands with soap and water for at least 20 seconds, or clean your hands often with an alcohol-based hand sanitizer that contains 60-95% alcohol.

To help prevent the spread of infection, we encourage you to follow these good hygiene habits.

You can download and print a high-quality version of our Keep germs at bay and viruses away! poster.